MINUTES OF THE REGULAR MEETING

OF THE BOARD OF COMMISSIONERS

OF THE ADDISON PARK DISTRICT

HELD AT COMMUNITY REC CENTER

120 EAST OAK STREET, ADDISON, ILLINOIS

 

FEBRUARY 25, 2008

 

President Jessen called the meeting to order at 8:01 P.M.

 

PRESENT:                     Commissioners Jessen, Ortale, Capizzano, Reed and Welkomer

 

ABSENT:                      None

 

STAFF PRESENT:          Executive Director Mark McKinnon, Superintendent of Recreation, Michael Walaszek; Superintendent of Finance, Janis Jordan; Superintendent of Parks and Planning, Noel Rolle; Fitness Center Operations Manager, Greg Vitale; Community Leisure Services Manager, Geri Estvanik; and Executive Administrative Assistant, Lisa Bruni

OTHERS PRESENT:      Attorney Bond and approximately seven audience members.

President Jessen welcomed everyone to the meeting.

 

Changes to the Agenda

President Jessen stated that the minutes of January 28, 2008 would be removed from the agenda.

 

Pledge of Allegiance

 

Public Comment

An audience member requested that public comment be moved to the end of the agenda.  Commissioner Welkomer motioned to move Item 4, Public Comment to Item 13 B.  Commissioner Reed seconded the motion, which passed unanimously on a Voice Vote.

 

Approval of Minutes

Commissioner Welkomer moved to approve the minutes of February 11, 2008.  Commissioner Reed seconded the motion, which passed unanimously on a Voice Vote.

 

Unfinished Business

None

 

 

 

 

 

New Business

Approval of Brochure Bid for 2008/2009

Commissioner Ortale moved to approve the best and lowest bid from Castle PrintTech for $26,975 for the 2008/2009 brochure series.  Commissioner Capizzano seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Committee Reports

Committee of the Whole

Commissioner Jessen stated that the District would be working with BCA to develop a master plan for Community Recreation Center and that the study would be paid for through revenue from the cell tower.

 

Finance and Administration

Commissioner Reed discussed the accounts payable for February 25, 2008 and the ratification of payables through February 25, 2008.  He also discussed the interim financial report for January.

 

Buildings and Grounds

Commissioner Welkomer stated that there was no board action required for buildings and grounds today.  He added that a short discussion took place on the field grading.

 

Recreation

Commissioner Ortale stated that no board action was taken in the committee meeting with regards to recreation.  He reviewed the upcoming calendar of events which included the following events:  3rd Annual Clover Hunt, Easter Egg Hunt, Kiwanis Pancake Breakfast and the Indoor Garage Sale. 

 

Facilities

Commissioner Capizzano stated that there were three primary areas of discussion which included Links & Tees short game area, the Club Fitness marquee bid and an update of memberships at Club Fitness. Fitness Center Operations Manager, Greg Vitale explained in further detail information regarding the marquee bid and membership updates at Club Fitness.  Director McKinnon stated that the golf dome is setting records in the number of participants that it has had this year.  He also provided the Board with a summary of the Golf Expo that was held at the dome.  A short discussion ensued with regards to the Demo Days.

 

Approval of Accounts Payable for February 25, 2008

Commissioner Reed moved to approve the accounts payable for February 25, 2008 in the amount of $147,627.25.  Commissioner Welkomer seconded the motion which passed unanimously on a Roll Call vote as follows:

 

 

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Approval of Payables for Ratification through February 25, 2008

Commissioner Reed then moved to approve the payables for ratification through February 25, 2008 in the amount of $123,062.45.  Commissioner Welkomer seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Presentation of Financial Report for November and December 2007

Superintendent of Finance, Janis Jordan reviewed the January financial reports.  She stated that there is currently a surplus of $319,000 overall and that there are some deficit funds but that is common and normal.  A discussion ensued with regards to the sale of general obligations bonds and that the District received a Moody rating prior to the sale of bonds which saved over $40,000.  Commissioner Ortale noted that the District has received one of the highest Moody ratings and that the District has been awarded that rating because of its financial standing and the fact that all of our revenue generating facilities are doing well.

 

President/Director Report and Commissioner Comments

NEDSRA

Director McKinnon stated the wheelchair tournament and Special Olympics basketball tournament recently took place in the Centennial gymnasium.  He stated that they were great events with good turnout.  He added that NEDSRA is currently working on their budget for fiscal year 2008/2009.

 

District 4

No Report

 

District 88

No Report

 

Village

Director McKinnon stated that the Village is holding meeting regarding the development of a town center.  He added that they are open to the public and that there is a lot of work with developers that is taking place with regards to the project.

 

Township

No Report

 

Special Events

Commissioner Capizzano stated that final signups for Rec Club baseball would be taking place and that any questions could be directed to Jeff at (630) 853-5404.  He added that final registration would be taking place on March 1st at Centennial and that once the draft was held that no additional registrations would be accepted.

 

IAPD/NRPA

President Jessen stated that he, Commissioner Capizzano and Director McKinnon would be attending the NRPA Legislative Conference in Washington D.C. from March 11th through March 14th.

 

Director Report/Commissioner Comments

Commissioner Welkomer stated that he had the opportunity to attend the wheelchair tournament and that he received many thanks for how clear the pathways and sidewalks were.  He added that the participants and attendees were appreciative of how the District is maintaining its facilities.

 

President Jessen gave an update on the OSLAD grants and the State budget for Park District funding.  He stated that the 30 million dollars that was to be included in the state budget for OSLAD grants were currently not included in the budget.  He added that he would be meeting with legislators during the trip to Washington D.C. and that this would be a topic of discussion with them.

 

President Jessen then recognized and thanked Geri Estvanik for her 20 years of service to the District.  He added that there is no better senior coordinator. 

 

Director McKinnon stated that he and Greg met with AthletiCo and that both parties are pleased with the arrangement and contract.  He stated that he believed that AthletiCo was a compliment to the Club Fitness facility.  He explained that NEDSRA received an award at the IPRA State Conference for their golf program which takes place at the golf dome and that the Park District has been presented a plaque because of the use of our facility.  Director McKinnon also commended Geri on her 20 years of service to the District and also recognized Diane Lewandowski for 17 years, Kelly Sisco for 7 years and Janis Jordan on her first year.  He added that the spring brochure is out to residents and that a lot of new programs and activities are being offered.  He stated that there will be a Park Pride/Cleanup day that will take place in early May and for more information to contact Geri.

 

Written Correspondence or Communications Received

Director McKinnon stated that the board received copies of the Board and Administrator Monthly Newsletter, a copy of the Addison School District 4 Report to Community, the PDRMA Pulse and a request from the Lombard Park District for outdoor pool use.

 

Public Comment

Cherre Neitzka of  18W071 Woodland, explained her concerns about Highview Park and the security problems there.  She stated that she believes that homeless people are living in the bushes at the park but is not sure if it is the District’s property or if the post office owns it.  She also stated that the park has not been cleaned up after last year’s storm and that there are branches everywhere and that they geese in the park could be a health hazard to the children who play there.

 

Commissioner Welkomer stated that staff would look into her concerns and call her with their findings.

 

Angelo Chrysogelos, 536 South Harvard, stated that he questioned people as they left the voting precinct and the main reason people didn’t vote for the park district referendum was that there were upset with the Village for the library sales tax or that they were disappointed in various elements of the park district as a whole.  He then questioned the financial report for 2006/2007 stating that there were funds with shortages so he doesn’t understand how the district can say they are running with a  surplus.    He also asked about status of the pool and the intent of the Board for the future of the pool.  He stated that he will have more questions for the Board at future meetings.

 

President Jessen invited Mr. Chrysogelos to meet with the Superintendent of Finance, Janis Jordan, so that she would explain the financial report and show him where the surplus of funds is coming from.

 

Commissioner Welkomer stated that the Board will keep the pool open as long as it can but it is over 30 years old.

 

Executive Session

None

 

Adjournment

At 8:50 p.m. Commissioner Welkomer moved to adjourn the meeting.  The motion was seconded by Commissioner Reed and carried.

 

 

Respectfully Submitted by,

 

Lisa Bruni

Recording Secretary