MINUTES OF THE REGULAR MEETING

OF THE BOARD OF COMMISSIONERS

OF THE ADDISON PARK DISTRICT

HELD AT COMMUNITY REC CENTER

120 EAST OAK STREET, ADDISON, ILLINOIS

 

JANUARY 28, 2008

 

President Jessen called the meeting to order at 8:13 P.M.

 

PRESENT:                     Commissioners Jessen, Ortale, Capizzano, Reed and Welkomer

 

ABSENT:                      None

 

STAFF PRESENT:          Executive Director Mark McKinnon, Superintendent of Recreation, Michael Walaszek; Superintendent of  Finance, Janis Jordan; Superintendent of Parks and Planning, Noel Rolle; Fitness Center Operations Manager, Greg Vitale; Golf Facility Manager, Charles Sims; Community Leisure Services Manager, Geri Estvanik; and Marketing & Communication Supervisor, Traci Wicks

OTHERS PRESENT:      Attorney Bond, Tom Chapman of Raymond James, Addison Cowboys Football Team and Coaches and resident Angelo Chrysogelos

President Jessen welcomed everyone to the meeting.

 

Changes to the Agenda

None

 

Pledge of Allegiance

 

Commissioner Welkomer moved to recess the meeting to move into a public hearing regarding the sale of General Obligation Bonds in the amount of $1,100,000.  Commissioner Reed seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Public Hearing

President Jessen called the hearing to order.  He explained the proposed issuance of $1,100,000 General Obligation Limited Park Bonds Series 2008 of the Addison Park District and for the levy of a direct annual tax to pay the principal and interest on the said bonds.

There were no comments from the public or Board of Commissioners.

The Public Hearing was closed at 8:16 PM.

Public Comment

None

 

Resolutions and Presentation

Commissioner Capizzano read Resolution 08-R-01 recognizing the Addison Cowboys Junior Midget Football Team for the 2007 National Championship Title. 

Commissioner Capizzano moved to approve Resolution 08-R-01 as presented.  Commissioner Reed seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

President Jessen presented the resolution to Coach Shultz who introduced the other coaches and the players who were present.   Commissioner Welkomer stated that the program has grown tremendously over the years and that the Park District and the community is proud of the programs accomplishments.  Coach Shultz thanked the Park District for their cooperation and stated that the Park District has helped the program grow.  Executive Director McKinnon congratulated the team and thanked them for coming. 

 

Consent Agenda

Commissioner Welkomer moved to approve the Freedom of Information Act and the Onesti Permit Approval for Italian Fest at Centennial Park.  Commissioner Reed seconded the motion which passed unanimously on a Voice Vote.

 

Approval of Minutes

Commissioner Welkomer moved to approve the minutes from the Public Hearing on December 17, 2007 and the Regular Meeting Minutes of December 17, 2007.  Commissioner Reed seconded the motion which passed unanimously on a Voice Vote.

 

Unfinished Business

Referendum Update

Community Leisure Services Manager, Geri Estvanik and Marketing & Communication Supervisor, Traci Wicks provided an update on the referendum meetings that staff and commissioners presented to the community.  Traci Wicks also gave a brief description of the referendum project and answered some frequently asked questions. 

 

Sale of General Obligation Bonds

Tom Chapman provided a brief summary of the sale of the general obligation bonds and stated that the results of the sale would be provided at the next meeting which would take place on February 11, 2008.

 

 

 

 

New Business

Personnel Policy Manual

Commissioner Welkomer moved to approve the Personnel Policy Manual as presented, pending approval of the District Attorney.  Commissioner Reed seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Committee Reports

Committee of the Whole

Commissioner Jessen stated that the committee discussed the progress of Goals for 2007/2008, the first draft of the Goals for 2008/2009 and the Freedom of Information Act that was passed on tonight’s consent agenda.

 

Finance and Administration

Commissioner Reed discussed the accounts payable for January 21, 2008 and the ratification of payables through January 28, 2008.  He also discussed the interim financial report for December and the sale of general obligation bonds for 2008.

 

Buildings and Grounds

Commissioner Welkomer discussed the formation of the Green Committee and the efforts of the Park District to use and follow the three R’s: reuse, recycle and reduce.  He stated that the maintenance staff has been busy snow plowing and commended them on the great job that they were doing.  Commissioner Welkomer also discussed the request from Onesti Entertainment for the use of Centennial Park for their annual Italian Fest.  Finally, he asked the Superintendent of Parks and Planning about vandalism in the parks.  Superintendent Rolle stated that there has been none since the Wilderness Park lights have been installed.

 

Recreation

Commissioner Ortale stated that no board action was taken in the committee meeting with regards to recreation.  He explained that the staff was looking into selling surplus fitness equipment from the Community Fitness Center and he reviewed the upcoming calendar of events which included the following events:  Free Throw Contest, Valentines Bingo for Kids, Extended Open Gym, Addison Idol, 3 Point Shooting Contest and The Pre-Superbowl Party.

 

Facilities

Commissioner Capizzano stated that Links & Tees and Club Fitness were discussed in the committee meeting.  He explained that Links and Tees has been named one of the Top 100 Golf Practice Facilities in North America.  He stated that it was nice to see that the hard work from staff, their professionalism and recommendations allowed us to elevate our status to Top 100 and provide a great facility to our residents.  Commissioner Capizzano finished by stating that Greg Vitale, Fitness Center Operations Manager, provided an extensive report on the memberships at Club Fitness and that the center offers something for those of all ages and economic backgrounds.  New junior and matinee memberships are being offered at great rates to residents.

 

Approval of Accounts Payable for January 28, 2008

Commissioner Reed moved to approve the accounts payable for January 28, 2008 in the amount of $86, 037.50.  Commissioner Welkomer seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Approval of Payables for Ratification through January 28, 2008

Commissioner Reed then moved to approve the payables for ratification through January 28, 2008 in the amount of $152, 132.05.  Commissioner Welkomer seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

Presentation of Financial Report for November and December 2007

Superintendent of Finance, Janis Jordan reviewed the November and December financial reports.  She stated that the staff would be concentrating on the projects that needed to be complete before the end of the fiscal year and that the budget process was in the beginning stages.  She added that the District was ahead of budget for facilities by almost a full 10% for revenue.

 

President/Director Report and Commissioner Comments

NEDSRA

Director McKinnon thanked NEDSRA for their letter of support and stated that they would also benefit from the complex by providing such activities as wheelchair soccer on the turf field.  He added that the annual wheelchair basketball tournament would be held on February 9th.   Director McKinnon also congratulated the three NEDSRA staff members who received awards at the IPRA/IAPD Conference.

 

District 4

No Report

 

District 88

Commissioner Ortale thanked District 88 for their resolution of support of the District’s referendum.

 

Village

President Jessen stated that the Village presented a report on the Town Center Project.  He added that there were many developers interested in the project and that the project is moving forward and more meetings will be taking place soon.

Township

No Report

 

Special Events

Commissioner Capizzano stated that the Addison Cowboys football and cheerleading registration would be taking place at Community during the District’s Pre-Superbowl Party on Sunday, February 3rd.

 

IAPD/NRPA

President Jessen stated that the IAPD State Conference was very successful and over 4,500 people were in attendance.  He added that Representative Reboletti was present at the awards luncheon and that Richard Grodsky of Elmhurst Park District received the Robert Artz Distinguished Service Award.  President Jessen stated that the NRPA Legislative Conference would take place in Washington D.C. in March.

 

Commissioner Comments

Commissioner Capizzano stated that Links & Tees was rated one of the Top 10 Golf Practice Facilities in North America.  He added that it was a great accomplishment for staff and a benefit to all of the residents.  He explained that all of the parks and facilities that are in the District are getting better and better and the District is laying the groundwork to make everyone in Addison proud to be a resident and happy to live here.

 

Commissioner Reed stated that the State Conference was beneficial and had very good educational sessions.  He added that the goals meeting a week ago was run very well and that staff provided great ideas.

 

Commissioner Welkomer thanked the residents for supporting the District.  He stated that the golf dome and Club Fitness numbers are reflecting that support and it is nice to see the new programs that staff is offering and that the District is looking good.

 

Commissioner Jessen added that the District offers almost 1,000 programs to the residents and that in one day the golf dome saw over 600 people. 

 

Director McKinnon stated that staff would be reviewing and refining the goals that were developed. He explained that the list for the statement of economic interest has been filed with the county and that staff would coordinate the filing of the paperwork.   Director McKinnon added that there would be three new staff members for the parks department by mid-month and that there is an open position in the recreation department. He added that Club Fitness exceeded expectations with 127 new memberships this January and that the spring brochure would be out to residents around February 15th.  Director McKinnon finished by stating that Links & Tees would be sponsoring a demo day on Saturday, February 9th.  The event will be hosted by Steve Kashul and two Chicago Rush players will be in attendance as well as a number of vendors who will be demonstrating equipment.  Director McKinnon then congratulated Charles Sims, Golf Facility Manager, for all his efforts helping the District receive the Top 100 Golf Practice Facility in North America.

 

President Jessen thanked Director McKinnon for his leadership and stated that the team is working great together and congratulated him on that.

 

Written Correspondence or Communications Received

 Director McKinnon stated that the board received copies of the Board and Administrator Monthly Newsletter, a copy of the letter from NEDSRA in support of the referendum and the IAPD Calendar of Events in their board packet.

 

Executive Session

At 9:17 p.m. Commissioner Capizzano moved that the Board go into Executive Session, pursuant to Sections (a) (c)(5&6), (a)(c) 11 and (B)(1) of Chapter 5 ILCS 120/1.01 et seq., in accordance with the Illinois Open Meetings Act, to discuss acquisition, lease and/or disposition of real property, potential claims and/or litigation and personnel.  Commissioner Welkomer seconded the motion which passed unanimously on a Roll Call vote as follows:

                                                       

AYES:               Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES:             None

ABSENT:          None

 

The regular meeting resumed at 9:42 p.m.

 

Adjournment

At 9:42 p.m. Commissioner Capizzano moved to recess the meeting and reconvene on February 11th.   The motion was seconded by Commissioner Ortale and carried.

 

 

Respectfully Submitted by,

 

Lisa Bruni

Recording Secretary