ADDISON PARK DISTRICT
COMMITTEE OF THE WHOLE
MINUTES
1. CALL
TO ORDER
President Jessen called the
meeting to order at
2. CHANGES
IN AGENDA
Change order of agenda.
3. COMMITTEE
OF THE WHOLE - Don Jessen
A.
Capital Equipment Acquisition
Janis Jordan prepared a
capital acquisition report for the Board and proceeded to explain the
report. She will be preparing this
report on a quarterly basis. All
questions by the Board were answered.
B. Miscellaneous
None.
1. FINANCE
& ADMINISTRATION - Tom Reed
A. Personnel
Policy Recommendations
1. Vacation and Personal Days
Executive Director McKinnon
mentioned that the Personnel Committee has been meeting and have come up with a
few recommendations.
Michael Walaszek presented
these options to the Board. He mentioned
that the committee surveyed other park districts that were comparable to
He mentioned that most park
districts begin giving vacation time within the first three months of
employment. The committee discussed
allowing new employees to start receiving vacation time after they have been
here for three months. He prepared a report
which showed a schedule of vacation time based on years and the accrual rate,
which we give now. He also presented a
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Committee of the Whole
streamlined schedule which would be used in the future if it were
approved. What the Personnel Committee
is asking to change would be the amount of vacation time that an employee would
receive, give up the personal days to increase the vacation time that the
employee would receive, and to change the accrual process.
Executive Director McKinnon
explained to the Board how the current process of vacation time is earned and
used.
At this time, no decision has
been made. This will be put on the
agenda for the next meeting.
2. Holidays
Michael Walaszek mentioned
that the Personnel Committee recommended that the Board of Commissioners
consider a motion to adopt the changes to policy 6.06, Holidays.
Delete the Spring
Change the Presidents
Make Christmas and New Year’s
Eve full days.
B. Miscellaneous
There was discussion on
whether or not we generate revenue on motor fuel tax.
2. RECREATION
- Donald Ortale
A. Community
Pool Renovation
Executive Director McKinnon
mentioned that the bids for repairs to Community Pool and renovation of the existing
children’s pool were opened on April 5. The
results were very disappointing. He
stated only two bids were submitted, and the lowest bid was $100,000 more than
what was anticipated. A meeting took
place between PHN, the Director, and the Superintendent of Parks and Planning. It was decided that the best course of action
would be to reject the bids and revise the scope of the project. PHN has agreed not to charge the district for
their time in re-bidding the project.
Doug Holzrichter from PHN
Architects was present at the meeting to give his recommendations. The approximate budget target of $280,000 was
exceeded by both bids that we received on
Doug explained some of the
causes that contributed to the budget upset.
He also gave a list of items that were added to the project scopes since
January 2007. Revisions shall be made to
the construction documents as noted to reduce cost.
Based on receiving only two
bids, both over budget, and PHN Architects proposal to revise specifications,
it was recommended that the project be re-bid.
The proposed new bid date will be
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Committee of the Whole
All questions by the Board
were answered.
B. Miscellaneous
None.
3. BUILDING
& GROUNDS - Joe Welkomer
A. Acquisition
of
Executive Director McKinnon
mentioned the land adjacent to
B. Third
Supplemental Agreement Concerning the Establishment of the Salt Creek Greenway
Trail and the Performance of Phase 3 Engineering Services and Construction.
Executive Director McKinnon
explained where we are currently.
C. Miscellaneous
Commissioner Cappizzano
mentioned the
Commissioner Welkomer
mentioned the new trees by
ON Motion by Welkomer,
Seconded by Reed, to ADJOURN to a Special Board Meeting at
on Motion by Welkomer,
Seconded by Reed, to reconvene the meeting at
4. FACILITIES
- Michael Capizzano
A. Fitness
Equipment Purchase - Club Fitness
Greg Vitale mentioned he had
done some research on putting plasma tv’s on some
cardio equipment. He thought this would
make our facility unique and give it an updated look.
He stated that this was a two
part project. He wants to get half of
the equipment purchased by May 1, with the expense being anywhere between $16,000 - $18,000, and the rest would be done next
fiscal year.
He also stated he would like
to purchase a couple more new pieces of equipment.
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Committee of the Whole
Commissioner Capizzano asked
that Greg bring his recommendations of improvement to the next Board meeting.
Greg mentioned some of the
membership issues he is encountering with our class system. He also mentioned the rate increase for
memberships. In addition, assessment
fees will be included in the membership fees, as opposed to them being a
separate fee.
Greg also mentioned that a
tour of the fitness center will be given to new or prospective members.
B. Links
&
Charles Sims gave an update
of the Dome and a few projects that are currently taking place.
C. Miscellaneous
None.
ON MOTION BY WELKOMER, SECONDED BY REED, TO ADJOURN TO
EXECUTIVE SESSION FOR PERSONNEL PURSUANT TO 5 ILCS 120/2 ( C ) ( 1 )
Respectfully
Submitted By,
Lisa
Zucchero
Recording
Secretary