ADDISON PARK DISTRICT
COMMITTEE OF THE WHOLE
MINUTES
1. CALL
TO ORDER
President Jessen called the meeting to order at
Also in attendance: Executive Director, Mark McKinnon; Attorney, Mary Dickson; Superintendent of Parks, Noel Rolle; Superintendent of Finance, Janis Jordan;
Fitness Center Operations Manager, Greg Vitale; Golf Facility Manager, Charles Sims; Community Leisure Services Manager, Geri
Estvanik; and Marketing and Communication Supervisor, Traci Wicks. Absent: Superintendent of Recreation, Michael
Walaszek.
2. CHANGE IN AGENDA
None.
3. PUBLIC COMMENT
4. COMMITTEE OF THE WHOLE - Don Jessen
A. Approval of Meeting Minutes - Committee
of the Whole Meeting of June 25, 2007.
ON MOTION BY WELKOMER, SECONDED BY REED, TO APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES FROM JUNE 25, 2007.
Motion carried.
B. Approval of Meeting Minutes - Committee
of the Whole Meeting of July 23, 2007.
On MOTION BY WELKOMER, SECONDED BY REED, TO APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES OF JULY 23, 2007.
Motion carried.
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Committee of the Whole
C.
Bob Nissen from the
D. Community Survey Results Discussion
Laura Anderson from Winning Systems presented the Board with the results of the automated pool survey concerning the future of green space and swimming pool projects. The survey was taken the week of Aug 8th. The findings of the survey were discussed and recommendations were presented to the Board. She presented the Board with a summarized report of the results of the survey at this time.
E. Information from Strategic Communication
Consultant
Traci Wicks presented the Board with a report pertaining to Referendum Planning and Talking Points. The goal is to introduce the community to the concept of a new outdoor community pool and explain why the project is being developed.
It is imperative that the Park District Board of Commissioners, administration, and staff are consistent with the information they provide to the residents. We must maintain factual, clear messages about the developing project even now before we have all the answers.
Traci then brought up the key talking points to be used by all Park District representatives when the topic of potential pool and open space project comes up.
F. Pool Advisory Committee Status
Executive Director McKinnon mentioned the Committee met last week with PHN Architects and Kit Dailey, the Referendum Advisor, to discuss plans for a new pool.
Sheri D’Ambrose and Mike Sampey were present at the meeting. Sheri stated that the committee was pleased with the results of the meeting. Seventeen people attended the meeting.
G. Miscellaneous
Executive Director McKinnon mentioned that the Addison Parks and Recreation Foundation designed a new brochure with a brand new logo.
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Committee of the Whole
5. FINANCE & ADMINISTRATION - Tom Reed
A. Accounts Payable for
Staff answered all questions presented by the Board.
B. Payables for Ratification
Janis Jordan presented the Board with this monthly report and answered all questions.
C. Interim Financial Report for July 2007
Janis Jordan presented the Board with the monthly Interim Report for July 2007.
D. Financial Advisor for Referendum Bonds
Tom Chapman, Managing Director of Raymond James and Associates, explained his role to provide assistance in formulating a cost-effective financing plan on the new pool and open space project. He explained some of the services he would provide.
E. Safety Coordinator Job Share
Janis Jordan explained the job function of the Safety Coordinator. Janis explained some of the responsibilities. It is recommended that the Park Board of Commissioners consider a motion to approve the development of an Intergovernmental Agreement with Bloomingdale, Wood Dale and Medinah Park District for a Joint Safety Coordinator position. Bloomingdale Park District is and will remain the host agency.
F. Final Change Order for Splash Pad
Noel Rolle explained that through some pipe testing, the existing underground supply pipe to the splash pad was cracked and would not hold water pressure. This pipe was located under the pump house and would require digging up the concrete to replace, which would be costly.
This pipe was originally planned to be used with the new plumbing system. As an alternate, the staff, architect, and contractor determined the piping could be repaired above ground, with a puncture through the pump house wall to supply the splash pad.
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Committee of the Whole
G. Miscellaneous
None.
6. BUILDING & GROUNDS - Joe Welkomer
A. Demolition of Pool Slide Bids
Noel Rolle gave a report pertaining to the removal of the pool slides. The slides have not been used the past three years. It was determined that repair costs would practically be equal to slide replacement. Since the pool will not likely exist in three to five years, it was determined it would be best to remove the slides.
Staff obtained sealed bids for the demolition of the existing slide, plunge pool, filter house, and grading existing area, not to include concrete fill of the plunge pool. It is recommended that the Board of Commissioners consider a motion to approve the demolition of the slide pool, filter house, and grading of the area for $28,214.00, submitted by D.M.D Services Demolition Contractors in Northlake, Illinois.
B. Miscellaneous
None.
7. RECREATION - Donald Ortale
A. New Pool Presentation
Doug Holzrichter and Andy Dogan from PHN Architects were present at the meeting. Doug mentioned that he has met with the Pool Advisory Committee to establish what they are looking for in a new facility. He did go over some preliminary information. Doug presented the Board with plans, which included visions of what the Pool Advisory Committee was looking for and more.
B. Summer Department Update
Michael Walaszek was not in attendance to give his report.
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Committee of the Whole
8. FACILITIES - Michael Capizzano
A. Jr. Memberships at Club Fitness
Greg Vitale proposed to the Board that Club Fitness offer a junior membership to anyone in 8th grade and under. The fees would be $45 for a resident and $55 for a non-resident per year, with no enrollment fee. Additional children from the same family would receive a $10.00 discount on their memberships. It is also recommended that non-members be allowed to take one session of swim lessons per year. After the initial session, the non-member must purchase a junior membership before continuing in the program.
Greg also explained the benefits the member would receive. He also explained that the junior membership would not include the use of the fitness center.
B. Daytime/Matinee Memberships at Club Fitness
Greg Vitale presented the Board with a Daytime Membership Proposal. This daytime membership would be valid Monday - Friday only, between the hours of 11:00 a.m. and 3:30 p.m. The fees would be $198.00 for a resident and $296.00 for a non-resident, which would be approximately 45% off the regular individual Club Fitness rates. This would also be lower than the senior rate.
Greg also explained the benefits of this type of membership.
A motion was made to recess to the Regular Board Meeting at 8:25 p.m.
A motion was made by Welkomer, seconded by Reed.
A motion was made by Welkomer and seconded by Reed, to reconvene the meeting at 9:56 p.m.
C. Dome Turf Replacement and Repair
Charles gave an update on the golf dome and a few big on-going projects.
D. Links &
Charles gave an update of the Links & Tees facility.
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Committee of the Whole
E. Miscellaneous
Commissioner Capizzano brought up the issue of residency for alternative use of the dome. President Jessen responded by saying he has talked to the Village and that this is a matter of time.
9. EXECUTIVE SESSION
President Jessen called a motion to move into executive session for Land Acquisition pursuant to 5 ILCS 120/2 (C) (5).
On motion by Welkomer, seconded by Reed, to adjourn into Executive Session at
10:20 p.m.
Respectfully Submitted By,
Lisa Zucchero
Recording Secretary