MINUTES OF THE COMMITEE OF THE WHOLE MEETING

OF THE BOARD OF COMMISSIONERS

OF THE ADDISON PARK DISTRICT

HELD AT COMMUNITY REC CENTER

120 EAST OAK STREET, ADDISON, ILLINOIS

 

FEBRUARY 11, 2008

 

President Jessen called the meeting to order at 6:04 P.M.

 

PRESENT:                     Commissioners Jessen, Ortale, Capizzano, Reed and Welkomer

 

ABSENT:                      None

 

STAFF PRESENT:          Executive Director, Mark McKinnon; Superintendent of Finance, Janis Jordan; Community Leisure Services Manager, Geri Estvanik and Executive Administrative Assistant, Lisa Bruni

OTHERS PRESENT:      None

President Jessen welcomed everyone to the meeting. 

 

Changes to Agenda

None

 

Public Comment

None

 

Committee of the Whole

IEG Proposal

Geri Estvanik stated that IEG would be unable to attend this evening’s meeting.  She then passed out copies of the proposal for their services.  She added that they are on retainer for the first year of service and as the next three years go by they will modify the District’s assets and reconstruct the sponsorship package.  Discussion ensued with regards to the proposal, the services and the fact that IEG has been scheduled to come to two meetings and has not been able to make it to either of them.  Director McKinnon stated that he would recommend proceeding with the process and that IEG come back in April or May because the budget will be on the agenda for the March meetings.

 

Freedom of Information Act

The Board and staff discussed recent Freedom of Information Act requests.  Board consensus was to have staff track the amount of time they were spending on fulfilling requests.

 

Miscellaneous

President Jessen commented on the “Shape of Addison” program that the District participated in.  He requested that a thank you note be sent to Itasca State Bank for sponsoring the event.   A short discussion about the referendum and the voter turnout took place.  Director McKinnon stated that the Friends Group will be holding a final meeting to discuss the comments that they received while supporting the referendum.

 

Finance and Administration

Miscellaneous

Janis Jordan discussed the upgrade to the financial software and that it has delayed the start of the budget process.  She stated that training would need to take place on the new upgrade prior to starting the process. Janis explained that Darlene Cozzo is scheduled to attend the training but it is unsure when the training will be conducted.

 

Building and Grounds

Miscellaneous

Commissioner Welkomer asked about snow removal and how the parks department was handling it.  Director McKinnon stated that it was going well and that the parks department was following the policy that was presented to the Board at the last meeting. 

 

Director McKinnon then told the Board that they had received a check from Onesti Entertainment for the repairs to the fields that need to be done after last year’s Italian Fest.  He stated that the permit for this year’s Italian Fest would be issued because their balance from last year had been paid.

 

Facilities

Miscellaneous

Director McKinnon reported on the Expo that took place at Links & Tees golf dome on Saturday, February 9th.  He stated that the event was a big success, that there was a great turnout and that host Steve Kashul did a great job.  He praised Charles and his staff along with Geri Estvanik and Traci Wicks for all their help with the event.

 

Director McKinnon also informed the Board the Addison Trail High School would not be using the golf dome this year as part of the physical education program.  He stated that the dome has been so crowded on the dates that the school was requesting that they could not be accommodated.  He also stated that a financial amount could not be reached that was satisfactory for both parties.

 

Recreation

Miscellaneous

Director McKinnon stated that Greg Vitale would be attending a meeting at the Village next week for approval of the marquee sign at Centennial.  He stated that he would keep the Board informed on the progress of the project.

 

President’s Report and Commissioner Comments

Commissioner Reed stated that he was very disappointed that IEG has not been able to make two meetings that they were scheduled to attend.  He stated that it shows no respect for the Board’s time and that they should have made accommodations to make it to the meeting and that the weather was no excuse for them not being able to attend. President Jessen agreed and stated that Director McKinnon should speak with them on behalf of the Board.  A discussion ensued with regards to the IEG proposal and their services.

Commissioner Capizzano requested that the Citizen’s Advisory Committee for the aquatic center be able to attend some indoor water parks this winter.  He stated that residents questioned why a dome or an indoor aquatic facility was not being considered and he thought that sending the group to indoor water parks could provide research into this matter.

 

Executive Session

None

 

Adjournment

Commissioner Capizzano moved for adjournment at 7:30 p.m.  The motion was seconded by Commissioner Welkomer and carried.

 

 

Respectfully Submitted by,

 

Lisa Bruni

Recording Secretary