MINUTES OF THE COMMITEE OF THE WHOLE MEETING

OF THE BOARD OF COMMISSIONERS

OF THE ADDISON PARK DISTRICT

HELD AT COMMUNITY REC CENTER

120 EAST OAK STREET, ADDISON, ILLINOIS

FEBRUARY 25, 2008

President Jessen called the meeting to order at 6:04 P.M.

PRESENT: Commissioners Jessen, Ortale, Capizzano, Reed and Welkomer

ABSENT: None

STAFF PRESENT: Executive Director Mark McKinnon, Superintendent of Recreation, Michael Walaszek; Superintendent of Finance, Janis Jordan; Superintendent of Parks and Planning, Noel Rolle; Fitness Center Operations Manager, Greg Vitale; Community Leisure Services Manager, Geri Estvanik; and Executive Administrative Assistant, Lisa Bruni

OTHERS PRESENT: Attorney Bond, Architect Daniel Atilano of BCA and approximately seven audience members

President Jessen welcomed everyone to the meeting.

Changes to Agenda

President Jessen stated that Item 10, President’s Report and Commission Comments, would be removed from the agenda.

Public Comment

None

Approval of Minutes

Commissioner Welkomer moved to approve the minutes of Committee of the Whole meetings of January 21, January 28 and February 11, 2008. Commissioner Reed seconded the motion which carried unanimously by a Voice Vote.

Committee of the Whole

Community Recreation Center Space Analysis Study

Director McKinnon stated that BCA has been commissioned to develop a master plan for the Community Recreation Center. He introduced Architect, Daniel Atilano who provided a brief summary of what the study would include.

· A SWOT session with staff

· Summary of meeting to the Board

· Bringing in contractors to look at current condition of the building

· Develop a plan of what could be done

· Gather public input

· Develop a master plan document

· Provide associated costs and develop phases to complete the project

Daniel answered questions from the Board regarding the study. President Jessen stated that the funding for this study would come from cell tower revenue.

Finance and Administration

Accounts Payable Approval for February 25, 2008

Commissioner Reed asked if there were any questions regarding the accounts payable. The board asked a few questions regarding the payables that staff answered.

Payables for Ratification

Commissioner Reed asked Janis Jordan if there was anything out of the ordinary. Janis stated that they were all routine expenditures and that staff was trying to use their P cards to maximize cash flow and to get a rebate back at the end of the year.

Interim Financial Report

Superintendent of Finance Janis Jordan reported on the expenditures and revenue for the month of January. She stated that there is currently a surplus in the budget but that spring contractual classes will still need to be paid for, that the liability fund is down because of settlement with PDRMA, the special recreation fund will be declining by the end of the year because of the addition of an ADA bathroom at Centennial and the landscaping and windows in the gym. She added that the pool fund is running in a deficit and that Links and Tees and Club Fitness line items are good.

Building and Grounds

Miscellaneous

Commissioner Welkomer stated that there was nothing on the agenda for discussion but the board and staff discussed the ball fields; ball mix, fencing and back stops and screening. They also discussed the shortage of salt and how the plowing had been going this season.

Facilities

Links and Tess Master Plan Update

Director McKinnon stated that he, Charles and Noel met with the planners about upgrading the short game area. He explained that it would take approximately 30-45 days to develop the planning, bidding would begin in April, awarding of the contract in May and constructing starting in September. A discussion ensued with regards to the revenue that may be generated by constructing the short game area. Director McKinnon stated that the funds to complete the project would come from revenues generated from land cash donations.

Marquee Bid Update

Fitness Center Operations Manager, Greg Vitale, distributed information about the marquee at Club Fitness. He explained that the area was originally zoned residential but that the Village has changed it to B2. Greg stated that he has attended several meetings at the Village with regards to the marquee and that some adjustments needed to be made to the original specifications. A short discussion ensued with regards to the marquee.

Club Fitness Update

Greg then provided the Board with an update of memberships, corporate memberships, and the new plasma televisions that were being installed at Club Fitness. A discussion ensued regards to the program for the new plasma screens and the revenue it will generate for the District.

Recreation

Brochure Bids 2008/2009

Director McKinnon stated that Michael Walaszek would be explaining the recommendation for brochure bid approval. Michael stated that four bids were submitted for this year’s brochure printing. He distributed a summary and recommendation of approval for the board to view. He stated that staff was recommended approval of Castle Printech and that a four color brochure would cost approximately the same amount as last year’s bid for a two color brochure. Discussion ensued with regards to the printer’s qualifications, samples of their work and past brochure costs.

Calendar of Events

Michael Walaszek reviewed the calendar of events with the Board.

Miscellaneous

A short discussion about online registration took place. Director McKinnon stated that the foundation had received a check in the amount of $2,000 from the FireWorks Foundation.

Executive Session

At 7:00 p.m. Commissioner Welkomer moved to adjourn the meeting and go into Executive Session, pursuant to Sections (a) (c) (5&6), (a)(c) 11 and (B)(1) of Chapter 5 ILCS 120/1.01 et seq., in accordance with the Illinois Open Meetings Act, to discuss acquisition, lease and/or disposition of real property. Commissioner Reed seconded the motion which passed unanimously on a Roll Call vote as follows:

AYES: Commissioners Jessen, Capizzano, Reed, Ortale and Welkomer

NAYES: None

ABSENT: None

Adjournment

The meeting was adjourned at 7:00 p.m.

Respectfully Submitted by,

Lisa Bruni

Recording Secretary