ADDISON PARK DISTRICT
COMMITTEE OF THE WHOLE
MINUTES
1. TOUR OF SPLASH PAD
2. CALL
TO ORDER
President Jessen called the meeting to order at
Also in attendance: Executive Director, Mark McKinnon; Attorney, Pat Bond;
Superintendent of Parks, Noel Rolle;
Superintendent of Recreation, Michael Walaszek; Superintendent of Finance, Janis Jordan; Fitness Center Operations Manager, Greg Vitale; Golf Facility Manager, Charles Sims; Community
Leisure Services Manager, Geri Estvanik, and
Marketing and Communication Supervisor, Traci Wicks.
3. CHANGE IN AGENDA
None.
4. COMMITTEE OF THE WHOLE - Don Jessen
A. Referendum Discussion and Presentation
Chad Thorson from First Trust Portfolios presented the Board with ideas and referendum strategies.
Also present at the meeting was Kit Daily, Strategic Communications Advisor. She presented the Board with an overview of her strategic plans on past referendums.
Laura Anderson from Winning Systems presented the Board with the importance of taking a community survey to accurately measure the communities perception of the Addison Park District.
An automated survey system was suggested. It is less expensive, more accurate, and you are able to get reports right away. The actual caller survey would be more labor intensive and you would receive a less accurate phone survey.
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Committee of the Whole
B. Foundation Update
Warren Clark presented an update of all the activities they are preparing for. The Foundation is currently looking at having the Volunteer Reception on October 16th
at the Empress Banquet Hall.
C. IAPD Best of the Best Awards Gala
Geri Estvanik discussed the Awards Gala that IAPD will be
hosting. The deadline will be on Friday
July 27th.
5. FINANCE
& ADMINISTRATION - Tom Reed
A. Accounts Payable for Approval for
Staff answered all questions presented by the Board.
B. Payables for Ratification
Janis Jordan presented the Board with the monthly report and answered all questions.
C. Interim Financial Report for June 2007
Janis Jordan presented the Board with the monthly Interim Report for June.
D. Information Systems Coordinator Agreement
with Three Other Park Districts
Executive Director, Mark McKinnon, presented the Board with an intergovernmental agreement with Bloomingdale, Glen Ellyn, and Wood Dale to establish a full-time Information Systems Coordinator Position.
E. Telephone - Local & Long Distance
Calling Plan Change
Janis Jordan discussed a proposal to contract with Call One for local and long distance service. She presented the Board with a copy of a proposal.
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Committee of the Whole
F. Office Equipment - Restructuring
Janis mentioned that the park district is currently using different vendors to provide service, maintenance, and operating supplies for the copiers and printers. By going through one vendor, it was suggested we would be reducing costs. A proposal to solicit an RFP for the Districts copier and printer services was suggested.
G. Unison Contract
Attorney Bond mentioned that Unison ran a title on the property and that there was a restriction on one of the original deeds. Title reports will be faxed over to Attorney Bond.
6. BUILDING & GROUNDS - Joe Welkomer
A. Building Supervisor Safety
Michael Walaszek presented the Board with a safety awareness report. This report covered safety awareness training, an escort to an employee’s vehicle at night, well lite areas around buildings/facilities, and providing an employee a list of phone numbers to use when they feel unsafe. These are a few of the issues that were discussed.
B. Gang
Ordinance Revision
The Addison Police Department has requested some changes to Ordinance 07-03
C. Community Groups Contributions to Park
Expenses
Executive Director McKinnon mentioned sharing expenses with groups that use our facility. Now we incur all expenses. Ideas were presented on how we can share these expenses.
D. Vandalism & Eagle Eye Updates
Noel Rolle presented the Board with a report, along with pictures of all the vandalism that has occurred at the park district since May.
Geri Estvanik explained that PDRMA was offering a $500.00 award for the arrest of anyone involved in arson in the parks. She also explained that the police department does crime mapping for a variety of incidents that happen in the parks.
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Committee of the Whole
E. Miscellaneous
None.
7. RECREATION - Donald Ortale
A. Pool Slide Demolition
Executive Director, Mark McKinnon, explained that they would be going out to bid sometime in the fall to remove the slides from the pool area.
B. Splash Pad Opening
Executive Director McKinnon stated there will be a ribbon cutting ceremony on Monday, July 30th, at 6:00 p.m. Refreshments will be served. The pool will be closed during the ceremony and will reopen at 6:30 p.m.
C. Miscellaneous
Discussion on when the Italian Fest is being held this year.
8. FACILITIES - Michael Capizzano
A. Club Fitness
Greg Vitale discussed the non-member usage of the pool and came up with a program that would benefit the park district.
Executive Director McKinnon stated the purpose of this program would be to limit how many times you can come as a non-member before you join the club.
It was decided that this would be brought up at the next meeting to discuss this further.
B. Links &
Charles Sims gave an update of his facility.
C. Miscellaneous
Commissioner Ortale questioned Charles about the longevity of the dome.
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Committee of the Whole
Commissioner Capizzano brought up naming rights of our facilities.
The next meeting will be August 20, 2007, at 6:00 p.m.
The meeting adjourned at
Respectfully Submitted By,
Lisa Zucchero
Recording Secretary