ADDISON PARK DISTRICT
COMMITTEE OF THE WHOLE
MINUTES
1. CALL
TO ORDER
President Jessen called the meeting to order at
Also in attendance: Executive Director, Mark McKinnon; Attorney, Pat Bond;
Noel Rolle, Superintendent of Parks; Michael Walaszek, Superintendent of Recreation;
Janis Jordan, Superintendent of Finance; Greg Vitale, Fitness Center Operations Manager; Geri
Estvanik, Community Leisure Services Manager; and Traci Wicks, Marketing and
Communication Supervisor.
2. CHANGE IN AGENDA
None.
3. COMMITTEE OF THE WHOLE - Don Jessen
A. Pool/Open Space Referendum
Executive Director McKinnon stated that with the pending time frame, clear decisions need to be determined regarding the status of pursuing a potential referendum. The staff is seeking input from referendum consultants.
B. Prevailing Wage - 07-R-07
Attorney Bond explained the Prevailing Wage Ordinance that was passed by the Board of Commissioners.
C. Miscellaneous
The members of the Parks & Recreation Foundation Committee were present at the meeting. Warren Clark mentioned the golf outing which will be held in August at the Bloomingdale Golf Club.
4. FINANCE & ADMINISTRATION - Tom Reed
A. Accounts Payable for Approval for
Staff answered all questions presented by the Board.
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Committee of the Whole
B. Payables for Ratification
Janis Jordan presented the Board with this monthly report and answered all questions.
C. Interim Financial Report for May 2007
Janis Jordan presented the Board with the monthly Interim Report for May. The process for refund checks was discussed.
D. Car Allowance
Janis Jordan proposed a change to the Board of Commissioners regarding mileage car allowance. She presented the Board with the research she had done, and it was agreed that this proposal would go into effect.
E. Miscellaneous
Commissioner Welkomer stated that there should be security at the Community office for the employee who closes the office at night. It was also suggested to move the security monitors into the main office.
5. BUILDING & GROUNDS - Joe Welkomer
A. Vehicle Purchases
Noel Rolle confirmed that there are five vehicles scheduled for replacement this year. The District has contacted the State of Illinois Vehicle Procurement Program. It is recommended that the Board of Park Commissioners consider a motion to approve the purchase of two (2) 2008 F350 4x4 w/plow trucks from Bob Ridings Ford, for a total cost of $65,263.00, and the purchase of two (2) 2008 F350 Crew Cabs from Landmark Ford, for a total cost of $52,501.00, through the State Purchase Program. It is also recommended to award the bid to STEPP Equipment in Summit, Illinois, for the purchase of a 2008 garbage truck with a one (1) year body warranty, and a 2007 GMC Diesel Chassis with a warranty of 3 years and unlimited miles, for a total cost of $72,939.00, and to accept the trade value of $4,000.00 for a final purchase price of $68,939.00.
B. Miscellaneous
Commissioner Welkomer wanted an update on any vandalism that has occurred recently.
Noel gave an update on the Rec Club activities at the parks.
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Committee of the Whole
6. RECREATION - Donald Ortale
A. Change Orders for Splash Pad
Executive Director, Mark McKinnon, gave a report on all the modifications for the Splash Pad. Item one was to add vision screen to the temporary fence on the pool deck. The second item was to install an upgraded shade structure for the Splash Pad.
The total cost of change orders 1 & 2 would be $12,477.90.
B. Scholarship Program
Commissioner Ortale mentioned that the Parks & Recreation Foundation met earlier this evening and one of the topics of discussion was scholarships and how the program works.
Michael Walaszek explained how the scholarship program works. He also mentioned the change in the program this year.
C. July 4th Activities
Geri Estvanik discussed all the activities that will be going on at Community Park on
July 4th.
Traci Wicks also mentioned the activities going on at Links & Tees on July 4th.
D. Miscellaneous
None.
7. FACILITIES - Michael Capizzano
A. Links &
Executive Director, Mark McKinnon, gave an updated report on Links & Tees.
B. Club Fitness
Greg Vitale gave an updated report on Club Fitness. He also discussed the summer specials going on. All cardio equipment will be equipped with tv’s. They should be arriving soon.
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Committee of the Whole
He also mentioned the new closing hour on the weekends of 5:00 p.m. until Labor Day.
C. Miscellaneous
None.
The next meeting will be July 23rd. The meeting adjourned at 7:55 p.m.
Respectfully Submitted By,
Lisa Zucchero
Recording Secretary