ADDISON PARK DISTRICT

COMMITTEE OF THE WHOLE

MARCH 19, 2007

MINUTES

1. CALL TO ORDER

President Jessen called the meeting to order at 6:17 p.m. The following were in attendance: Commissioners: Capizzano, Ortale, Reed, Welkomer and Jessen. Also in attendance: Executive Director, Mark McKinnon; Attorney, Pat Bond; Noel Roelle, Superintendent of Parks; Michael Walaszek, Superintendent of Recreation; Janis Jordan, Superintendent of Finance and Administration; Charles Sims, Golf Facility Manager; Geri Estvanik, Community Leisure Services Manager; Greg Vitale, Fitness Center Operations Manager; and Traci Wicks, Marketing and Communication Supervisor.

2. CHANGES IN AGENDA

None.

3. COMMITTEE OF THE WHOLE - Don Jessen

A. Approval of Meeting Minutes - Committee of the Whole Meeting of

February 26, 2007.

ON MOTION BY WELKOMER, SECONDED BY REED, TO APPROVE THE COMMITTEE OF THE WHOLE MEETING MINUTES FOR FEBRUARY 26, 2007.

Motion Carried.

B. Approval of Meeting Minutes - Goals and Objectives Meeting of February 28, 2007.

ON MOTION BY WELKOMER, SECONDED BY REED, TO APPROVE THE GOALS AND OBJECTIVES MINUTES FOR FEBRUARY 28, 2007.

Motion Carried.

C. Approval of Meeting Minutes - Committee of the Whole Meeting of March 14, 2007.

ON MOTION BY WELKOMER, SECONDED BY REED, TO APPROVE THE COMMITTEE OF THE WHOLE MINUTES FOR MARCH 14, 2007.

Motion Carried.

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March 19, 2007

D. Park Tour

There will be a tour of all the parks on Saturday, April 28, at 7:30 a.m. Any staff is welcome to join the tour.

E. Miscellaneous

Geri Estvanik explained that the week of April 15 - 21 is National Volunteer Week and would like to recognize our volunteers by developing a resolution to be approved by the Board.

4. FINANCE & ADMINISTRATION - Tom Reed

A. Accounts Payable for March 19, 2007

The committee reviewed the accounts payable report and staff answered all questions.

B. Financial Report for March 2007

Janis Jordan prepared a financial report for the Board for the month of February.

C. Miscellaneous

The Board welcomed Janis.

5. BUILDING & GROUNDS - Joe Welkomer

A. Welcome New Superintendent of Parks

Noel Rolle, the new Superintendent of Parks, introduced himself and gave some background information on himself.

B. Turf Repairs at Community

Noel talked about the field at Community Park and the maintenance repair work that is being conducted at this time. There was discussion on whether or not the field would be closed this year. Need to look into other alternatives.

C. Window Repairs at Club Fitness

Greg Vitale did some research on the leak at Club Fitness and discussed his findings with the Board. At this time, recaulking seems to fix the problem. The Board asked questions.

Attorney Bond explained our options at this time.

It was asked if there was a way to pinpoint who exactly is responsible for this leak.

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March 19, 2007

D. Miscellaneous

None.

6. RECREATION - Don Ortale

A. Fireworks Proposal

Geri Estvanik prepared a fireworks proposal and discussed the results. The three companies that closely matched the criteria given were Mad Bomber, Spectrum and Johnny Rockets. It is recommended that the Board consider a motion to approve Mad Bomber Fireworks Production for the July 4^th fireworks celebration, in the amount of $24,000 to be shared equally by the Village of Addison.

B. Brochure Bids

Traci Wicks prepared a 2007 - 2008 Brochure recommendation. On March 9, 2007, the annual brochure bid opening was held. It was recommended that the Board consider a motion to approve the bid from Action Printing in the amount of $26,974.27 for the 2007 - 2008 series of brochures.

C. Community Pool Update

Executive Director McKinnon discussed the project schedule for the pool. This was included in the Board packet. It gave the timeline of the new Spray ground at Community Pool. Contract goes out to bid on March 22, 2007. A special Board meeting will be held on April 11.

D. Rec Club/Park District Pre-Season Meetings

Executive Director McKinnon mentioned he met with Rec Club last week. He informed them that he would like to set up a meeting with them and our new Superintendent of Parks, Noel Rolle. He also mentioned that they talked briefly on having shared costs.

Some of the concerns that the Park District has for the next meeting with the Rec Club includes cars in the parks and fields that have been given a permit and then not using them.

It was suggested that there would be more supervision from the park district to make sure there are no problems out on the fields when they are being utilized.

E. Calendar of Events

Calendar of Events was read at the Board meeting.

F. Miscellaneous

None.

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7. FACILITIES - Michael Capizzano

A. Links & Tees

Charles Sims gave an update report on the dome. In the process of getting the outdoors ready and depending on the weather, he would like to have the golf course open over the weekend.

The roofing consultants came out last weekend to look at the roof at the dome.

Maintenance work is being done at the range building.

B. Welcome New Club Fitness Manager

The Board officially welcomed Greg Vitale, Fitness Center Operations Manager. He gave some background information about himself and what he will be doing for the Park District.

C. Fitness Hall of Fame Inductees

Commissioner Ortale mentioned he would like to see what the park district could do to represent the inductees at Club Fitness. He also made some suggestions on what we could do.

D. Miscellaneous

None.

8. EXECUTIVE SESSION

ON MOTION BY WELKOMER, SECONDED BY REED, TO GO INTO EXECUTIVE SESSION FOR PERSONNEL PURSUANT TO 5 ILCS 120/2 (C) (1).

The meeting adjourned at 7:40 p.m.

Respectfully Submitted By,

Lisa Zucchero

Recording Secretary