ADDISON PARK DISTRICT

 

COMMITTEE OF THE WHOLE

 

OCTOBER 29,2007

 

MINUTES

 

 

1.         CALL TO ORDER

 

President Jessen called the meeting to order at 6:10 p.m.  Those in attendance:  Commissioners:  Capizzano, Ortale, Reed, Welkomer, and President Jessen.     

Also in attendance:  Pat Bond, Attorney; Mark McKinnon, Executive Director;

Noel Rolle, Superintendent of Parks; Michael Walaszek, Superintendent of Recreation; Janis Jordan, Superintendent of Finance; Greg Vitale, Fitness Center Operations Manager; Charles Sims, Golf Facility Manager; Geri Estvanik, Community Leisure Services Manager; and Traci Wicks, Marketing and Communication Supervisor.  

 

2.         CHANGE IN AGENDA

 

3.         PUBLIC COMMENT

 

4.         APPROVAL OF MINUTES

 

5.         COMMITTEE OF THE WHOLE - Don Jessen

 

A.        Board Training - Commissioner Challenge

 

Executive Director McKinnon explained the Commissioner Challenge Quiz given by I.A.P.D. in which the Park Board Commissioners participate and then we would eligible to be in a drawing.  Attorney Bond reviewed the questions and all commissioners participated in the event.

 

B.        IAPD - Presidents Round Table

 

President Jessen mentioned there will be a meeting in OakBrook at the McDonald’s Center on November 7th from 6:00 - 9:00 p.m. All commissioners are welcome to attend.

 

 

 

 

 

 

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Committee of the Whole

October 29, 2007

 

 

C.        Credentials for IAPD Annual Meeting

 

President Jessen and the Board of Commissioners discussed who to elect as Delegate and Alternates to vote at the I.A.P.D. Annual Business Meeting.

 

President Jessen - Delegate

Commissioner Welkomer - 1st Alternate

Commissioner Reed - 2nd Alternate

Commissioner Capizzano - 3rd Alternate

 

D.        Annexation of Army Trail Nature Center to the Village of Addison

 

E.        Foundation Report

 

Warren Clark gave an update of their meeting which met earlier this evening.   He mentioned how successful the golf outing and the Volunteer Reception were.  He also discussed the scholarship program that District 4 was invoiced for and the amount that was received was a little over $2,000.  The Foundation will be reimbursing the Park District this amount.

 

F.         Miscellaneous

 

None.

 

6.         FINANCE & ADMINISTRATION - Tom Reed

 

A.        Accounts Payable for Approval for October 29, 2007

 

Staff answered all questions presented by the Board.

 

B.        Payables for Ratification

 

Staff answered all questions presented by the Board.

 

C.        Interim Financial Report for September

 

Janis Jordan presented the Board with a monthly Interim Report for September.

 

 

 

 

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Committee of the Whole

October 29, 2007

 

 

D.        Miscellaneous

 

None.

 

 7.        BUILDING & GROUNDS - Joe Welkomer

 

A.        Lights on District Walking Path

 

Noel Rolle has received phone calls from residents concerning the lights at Centennial Park and what time they go on and off.  Noel mentioned that all timers would turn off at 2:00 am.  He mentioned that the residents concerns were that the lights were turning off too early and that they sometimes are walking back from the theatre or just walking.  Also discussed was putting a security light at the playground.  Noel will be getting some pricing soon.

 

B.        Miscellaneous

 

Geri Estvanik mentioned that Wilderness Park is back up and functional and that with the help of Eagle Eye Watch Group, would like to put together a re-celebration.

 

Commissioner Welkomer commented on the 6th hole at Links & Tees and mentioned that staff has tried to contact the residents but there has been no response.  Charles Sims stated he finally received a call back from one of the main residents in that area, and at this time, nothing has been decided, but they will be looking at some options.

 

8.         FACILITIES - Michael Capizzano

 

A.        Marquee at Club Fitness

 

Greg Vitale presented the Board with the idea of purchasing a digital marquee for Centennial Park.  He stated a committee was created to oversee the marquee process.    After much research, American Sign and Lighting Company was chosen to create the design and bid specs.  The proposed location will be near the north parking lot exit.  It will be on the south side of the exit lane near the hill.  The estimated cost of the project should be around $55,000 dollars.  The Park District has $30,000 budgeted for the project.  The cost will be shared by NEDSRA, who is willing to pay 1/3 of the cost to advertise on the marquee.  AthletiCo will not advertise on the digital marquee, but will pay for a permanent advertisement for their lighted logo.  This would not go into effect until springtime.

 

 

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Committee of the Whole

October 29, 2007

 

 

It is recommended that the Board of Park Commissioners direct staff to publish for bids on the Club Fitness/Centennial marquee as presented.

 

 B.       Links & Tees Architect Design

 

Charles Sims presented the Board with a preliminary drawing from Jacobson Golf Design.

 

C.        Miscellaneous

 

None.

 

9.         RECREATION - Donald Ortale

 

A.        Review Contract Programs and Percentages

 

None.

 

B.        Aquatic/Athletic Field Presentation

 

Doug Holzrichter and Andy Dogan from PHN Architects presented the Board with the latest plans for development at Centennial Park.  He reviewed the aquatic facility and the athletic field.

 

C.        Pool Referendum Update

 

Kit Dailey presented the Board with a handout of a perspective on where we are with the timing of this project.  She discussed the current plan and the pros and cons of the project.  She mentioned the decisions that needed to be made in a timely manner.  She talked about different scenarios that we need to be prepared for.

 

Sheri D’Ambrose was present, stated her opinion on the referendum, and expressed the opinions of other residents.

 

 D.       Calendar of Events

 

Commissioner Ortale went over the upcoming events for this month.

 

 

 

 

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Committee of the Whole

October 27, 2007

 

 

 10.      Presidents Report & Commissioners Comments

 

 No reports or comments.

 

11.       Executive Session

 

None.

 

12.       Adjournment

 

Meeting adjourned at 8:20 p.m.

 

                                                                        Respectfully Submitted By,

 

 

 

                                                                        Lisa Zucchero

                                                                        Recording Secretary